Athletics Business Manager

DEVELOP AND ANNUAL ATHLETIC OPERATING BUDGET: Coordinate with all coaches and staff the preparation of each individual sport operating budget in a timely manner. Obtain pertinent information from the USG comptroller, Vice Presidents of Business and Student Services, financial aid, budget director and athletic director for planning and estimation of revenue and expenses. Present or assist presentation and discussion of athletic operating budget to USG Athletic committee, USG officers, coaches and staff. Distribute final approved budget to all USG offices, coaches and staff in a timely manner.

MONITOR AND CONTROL ALL REVENUE AND EXPENDITURES OF THE ATHLETIC DEPARTMENT: Review monthly financial statements to determine if surpluses or deficits are developing within each sport and administrative areas of the athletic budget. Approve purchase request, invoices, check & travel request, and miscellaneous expenditures on a daily basis. Review and approve all contracts - maintenance, transportation, advertising, insurance, etc. Evaluate athletic administrative procedures and update in accordance with USG, PBC, and NCAA rules and regulations. Prepare and submit timely budget amendments and journal entries to keep financial reports accurate and complete.

COORDINATE THE COLLECTION OF REVENUE AND OTHER MONEY PROCESSED THROUGH ATHLETICS: Maintain an accounting method to reconcile gate receipts with tickets sales. Coordinate the billing and receipts of advertising revenue, Jaguar Club memberships, and travel advances. Review game contracts for collection of guarantees. Request and monitor transfer of funds from USG foundation involving scholarships and other funds. Monitor fundraiser collections via agency accounts and reconcile.

COORDINATE THE PROCESSING OF ATHLETIC GRANT-IN-AID: Work in cooperation with coaches, compliance officer, Athletic Director and Financial Aid Office to process timely athletic scholarships· Review each athletic scholarship awarded amount per program's budget. Keep records of each scholarship award and provide assistance to financial aid, bookstore and business office when questions arise.

PREPARE FINANCIAL REPORTS AS REQUIRED BY NCAA, PBC, USG AND OTHER GROUPS:Submit accurate and complete data in a timely manner. Review data with Athletic director before submitting outside the athletic department. Plan, coordinate and effectively communicate group efforts with staff and coaches within athletics.

OTHER RESPONSIBILITIES: Perform all other duties as assigned by Athletic Director.