Assistant Athletic Director

Job Summary

The Assistant Director of Athletics assists the Director of Athletics in the overall administration, leadership, and strategic direction of the Athletic Department. The position directly supervises assigned varsity sport programs, oversees facility scheduling and event operations, and manages team transportation, including vendor contracts and payment processing. Additionally, the Assistant Director coordinates post-season hosting and travel logistics, gameday supervision, manages officials' assignments and payments, and leads key student-athlete leadership and campus integration initiatives.

Key Outcomes

Administrative Leadership - 40%

●        Leadership: Provides critical strategic leadership for the successful operation of the department of Athletics and College as a whole.

●        Policy & Governance: Collaborates annually with the Athletic Director to establish, review, and update department policies, handbooks, and mission alignment.

●        Campus Integration: Serve on college-wide governance and administrative committees; represents the department through regular institutional updates and presentations.

Sport Supervision & Personnel Management - 20%

●        Head Coach/Program Oversight: Directly supervises assigned varsity sports programs, operating budgets, conducting annual performance evaluations, providing regular mentoring, and overseeing program management.

●        Strategic Alignment: Holds regular strategic meetings with coaches and meets weekly with the Athletic Director to maintain alignment across department goals.

●        Tournament Travel & Oversight: Travels to NCAA, and conference championship events when necessary to provide on-site support, supervision, and oversight for select athletic programs.

●        Hiring & Onboarding: Supports the recruitment, hiring, and onboarding of coaches and athletic department personnel to ensure a smooth transition into their roles.

Scheduling, Logistics & Facilities - 20%

●        Master Scheduling: Oversees game contracting and final contest scheduling for all Endicott Athletic programs; maintains the master athletic schedule.

●        Facility Allocation: Directs practice and competition scheduling, for all venues, coordinating with varsity, club, intramural, and external partners.

●        Program Logistics: Manages comprehensive transportation and dining logistics for regular season away contests, campus vacation periods, and postseason play.

Event Operations, Post-Season Hosting & Officials - 20%

●        Gameday Supervision: Provides game day oversight for select athletic events, ensuring smooth operations, effective coordination, and compliance with conference and NCAA regulations.

●        Championship Operations: Collaboration of all post-season and championship tournament hosting, including NCAA bids, eligibility declarations, budget preparation, ticket sales, and game-day execution.

●        Officials Administration: Oversees contracting, assignment, and payment processing for all regular and post-season game officials.

●        Budget & Reconciliation: Collaboration on event operational budgets, postseason travel expense reports, and financial reconciliations.

● Be an active participant in the life of the College by attending and supporting major events such as Commencement, Homecoming, and other all-hands-on-deck gatherings.

● As a member of the leadership team, model a strong commitment to community engagement

● Other duties as required.

Reporting Structure

Reports to the AVP & Director of Athletics. Works under general supervision.

Supervisory Responsibilities

Supervises head coaches

Core Competencies

•  Reliability: able to get the job done, available, and engaged with the job and the Endicott community

• Organization: organizes time and resources well so that work is done efficiently and on time

• Communication Skills : has clear, effective, and efficient ways of communicating, both orally and in writing

• Adaptability: shows a willingness to adopt new ideas and to do things differently

• Follow Through: takes ownership of projects and sees them through fruition

• Customer Service: The employee anticipates the needs and responds to queries in a timely, competent, and approachable manner

• Initiative/Personal Leadership: identifies opportunities for improvement and actively contributes to solutions

• Team Player: shows a willingness to collaborate and share information, knowledge, and experience with team members

Knowledge/Skills/Abilities

• Education: Master’s degree in Sport Management, Higher Education Administration, Athletic Administration, or a closely related field required.

• Experience: Minimum of 4 years of progressive experience in athletic administration, coaching, or sports program management, with demonstrated leadership and supervisory responsibilities

• Skills: Strong knowledge of NCAA rules and compliance; demonstrated expertise in budget management, facility scheduling, and event operations.

• Communication & Leadership: Proven ability to mentor coaching staff, collaborate with campus administration, and foster an inclusive, student-centered athletic environment.

Preferred Qualifications:

• Prior experience supervising varsity sport programs or head coaches.

• Demonstrated experience with campus software (e.g., EMS facility scheduling, Workday/financial management tools, game management systems, Teamworks).

• Active engagement in institutional diversity, equity, inclusion, or mental health initiatives