Assistant Athletic Director of Business and Finance

About FIU

Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

Job Summary

Manages daily operations and financial impact of sport team activities in assigned area and oversees the coordination of travel for intercollegiate athletics Teams. Assists with the development and implementation of sports budgets and forecasting. Assists Coaches in the coordination, processing, and financial management of all travel and non-travel related activities.

• Oversees and manages the day-to-day fiscal responsibilities of the FIU Athletics travel department for intercollegiate events, recruiting trips and away games.

• This role includes, but is not limited to implementing strategies, procedures, and processes based on best practices to improve operating standards.

• Creates Travel Authorizations and Expense Reports for travel activities of assigned sports/departments.

• Provides training and support to Directors of Operations for assigned sports for team travel and non-travel related financial responsibilities as well as auditing and reviewing work output.

• Coordinates and facilitates travel and expense training and workshop as requested. Adheres to all State of Florida, University, NCAA, Conference USA, and department rules and policies.

• Implements FIU policies and procedures in the day-to-day operations of assigned activities, included, but not limited to, team operation and travel, creating purchase orders, invoice processing, and proper record keeping and tracking.

• Oversees the development, implementation, and day to day tracking and forecasting of assigned sports budgets.

• Processes or initiates the creation of ID transfers, journal entries, approval of intercompany billing, and invoice processing.

• Utilize the University's Total Contract Management software for the initiation, processing and execution of contracts with vendors as needed.

• May represent the Senior Associate Athletic Director in committee meetings or matters related to sport operations/travel.

• Follow FIU procedures in the execution of purchasing requirements.

• Prepares financial analysis, reports, and metrics.

• Works with internal and external auditors as needed.

• Serves as the University's credit card holder and approver for departmental transactions. Adheres to University's credit card policies and procedures.

• Supervises and provides guidance to assigned staff.

• Assists with the development and implementation of the Athletic wide budget.

• Analyzes develops, and implements more streamlined and efficient processes for handling travel transactions within the current University systems, with a focus on reducing paper-based workflows and maximizing automation.

• Oversees travel related foundation reimbursement transactions process.

Minimum Qualifications

Bachelor's degree in an appropriate area of specialization and four (4) years of experience or Master's degree in an appropriate area of specialization and two (2) years of appropriate experience.

Job Category

Administrative

Advertised Salary

$60,000 - $67,000

Work Schedule

• Begin time: 8:30 AM

• End time: 5:00 PM

Pre-Employment Requirements

• Driver's License Check

• Expanded Background Check

Other Information

• Ability to work evenings and weekends.

• Ability to work flexible hours as needed.

How To Apply

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications". 

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process.  It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

How To Apply

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications". 

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment.  Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Disclosures

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.  However, employees who have access to the compensation information of other employees or applicants as a part of  their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Notice of Non-Discrimination

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding non-discrimination, contact FIU's Office of Civil Rights at 305.348.2785 or email ocr@fiu.edu.

Reasonable Accommodation Statement

Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact FIU's Office of Civil Rights (OCR) at 305-348-2785 or accommodations@fiu.edu.  All requests for ADA accommodation or accessible materials for this event must be submitted to OCR at least seven (7) business days prior to the event or at the earliest possible opportunity.