Athletics Business Operations (Fellow)

Position Function:

Supports the Athletics Business Office in the execution of financial, operational, and administrative functions. Assists with budget management, financial reporting, and process coordination while ensuring accurate tracking and stewardship of departmental assets through property and inventory management.

Salary Grade:  09

Please see Staff Compensation Structure for salary ranges. 

Essential Duties and Responsibilities:

1. Assist with daily business office operations, including financial transaction processing, reconciliations, and expense reviews.
2. Assist with preparation of routine financial reports, forecasts, and ad hoc analyses.
3. Assist with the review and process purchase requests, travel reimbursements, and invoices in compliance with institutional and NCAA policies.
4. Help maintain financial tracking systems and support audit and documentation requests.
5. Collaborate with coaches and staff to provide guidance on business procedures and policies.
6. Assist with payroll-related processes and personnel expense tracking.
7. Support budget development, monitoring, and variance analysis for assigned units.
8. Help accurate records of departmental assets, including equipment, technology, and furnishings.
9. Conduct periodic inventory audits and reconcile discrepancies.
10. Assist with coordinating asset tagging, tracking, transfers, and disposals in accordance with institutional policies.
11. Partner with equipment, IT, and facilities staff to monitor asset lifecycle management.
12. Assist with onboarding related to business office systems and processes.
13. Support special projects and strategic initiatives as assigned.
14. Help maintain documentation, tracking tools, and internal reporting resources.
15. Perform other duties as assigned.

The above essential duties are representative of major duties of positions in this position. Specific duties and responsibilities may vary based upon departmental needs. Other duties may be assigned to the above consistent with the knowledge, skills and abilities required for the job. Not all of the duties may be assigned to a position.

Minimum Qualifications:

Bachelor’s Degree in Accounting, Finance, Business Administration or related discipline.

Preferred Qualifications:

1. Strong analytical, organizational, and problem-solving skills.
2. Proficiency in Microsoft Excel and experience with financial systems.
3. Ability to manage multiple priorities in a deadline-driven environment.
4. Interest in collegiate athletics business operations.

Knowledge, Skills, and Abilities:

1. Basic data entry and/or word processing skills. 
2. Ability to sort, check, count, and verify numbers. 
3. Records maintenance skills. 
4. Knowledge of payroll policies and procedures. 
5. Knowledge of university accounting procedures involving procurement, travel, and/or employment. 
6. Ability to prepare routine administrative paperwork.
7. Ability to perform simple accounting procedures. 
8. Ability to analyze and solve problems. 
9. Knowledge of cash management principles and/or procedures. 
10. Ability to handle sensitive information.

Working Conditions and Physical Effort

• Work is normally performed in a typical interior/office work environment. 
• No or very limited exposure to physical risk. 
• No or very limited physical effort required.

Instructions for Applying:

Please apply online and submit a resume and cover letter.

Equal Employment Opportunity Statement: 

Mississippi State University is an equal opportunity institution. Discrimination is prohibited in university employment, programs or activities based on race, color, ethnicity, sex, pregnancy, religion, national origin, disability, age, sexual orientation, genetic information, status as a U.S. veteran, or any other status to the extent protected by applicable law. Questions about equal opportunity programs or compliance should be directed to the Office of Civil Rights Compliance, 231 Famous Maroon Band Street, P.O. 6044, Mississippi State, MS 39762, (662) 325-5839.

What do I do if I need an accommodation?

In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: (662) 325-3713 or ada@hrm.msstate.edu.

If you have any questions regarding this policy, contact the Department of Human Resources Management at (662) 325-3713 or ada@hrm.msstate.edu. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.