Assistant Director, NCAA Compliance

Position Summary: Monitors and maintains a comprehensive compliance program in their assigned sports. The position assists in education efforts surrounding applicable NCAA rules and university policies. The position consistently suggests improvements to internal policies, procedures and protocols to ensure the integrity of Tulane’s Intercollegiate Athletics Program. Services as the technology liaison for the athletic department. This position reports to the Senior Associate Athletic Director, Governance & Regulatory Affairs.

Essential Functions of the Job:

Function - Recruiting: Monitors all recruiting logs and campus visits for assigned sports via the compliance software; approves all business office recruiting expense reports for assigned sports from coaches and approves requested recruiting/scouting services; and assists in education efforts surrounding NCAA recruiting rules and university policies. (25%)

Function - Playing and Practice Seasons: Monitors and maintains playing and practice season information for assigned sports; monitors institutional camps and clinics, and staff participation in non-institutional camps and clinics; manage tryout process for assigned sports. Coordinates with coaching and sports medicine staff to ensure the process meets NCAA and University Standards; monitors student-athlete equipment and apparel issuance and retrieval; and assists in education efforts surrounding NCAA playing and practice season rules and university policies. (20%)

Function - Eligibility: Monitors initial eligibility status of incoming student-athletes, including amateur status in assigned sports; monitors continuing eligibility of returning student-athletes to ensure compliance with NCAA, applicable conference, and University regulations in assigned sports; maintains and prepares academic degree progress reports in conjunction with Academic Advising staff; serves as the NCAA Transfer Portal liaison for assigned sports; assists in education efforts surrounding NCAA eligibility rules, the Transfer Portal, and university policies; and coordinates, implements, and improves upon monitoring policies and procedures as they relate to academic and amateurism eligibility. (15%)

Function - Personnel: Collect and review staff declarations for all teams on an annual basis, or when there is staff turnover; coordinate with head coaches to ensure they properly maintain records to satisfy NCAA head coach responsibility rules; coordinate, implement, improve upon monitoring policies and procedures as they relate to athletics personnel; and assist Associate Athletic Director in educating coaches and staff about NCAA personnel rules. (10%)

Function - Financial Aid, Awards, and Benefits: Manages and maintains accurate financial aid data on team rosters in the compliance monitoring systems for assigned sports; collaborates with coaching staff in assigned sports to manage team scholarship awards. Ensures accuracy and compliance with NCAA regulations; works with the Financial Aid Office to ensure that scholarships for assigned sports are applied accurately and in a timely manner to student-athlete accounts; monitor student-athlete awards to ensure that all teams are within NCAA permissible maximums. Maintain accurate records of individual and team annual awards; monitor and review student-athlete benefits, including academic and medical benefits; and assists in education efforts surrounding NCAA financial aid, awards and benefits rules and university policies,. (10%)

Function - Research & Communication: Assists with NCAA rules interpretation research and communication; evaluates and improves upon monitoring policies and procedures to ensure they are up to date with current NCAA rules and university policies; investigates and processes secondary violations; files waivers with NCAA and the conference office as necessary; and communicates with coaches and staff in a timely, accurate, and effective manner. (10%)

Function - Compliance Software and Technology: Serve as the department liaison for compliance technology systems; maintain accurate student-athlete and staff rosters within the systems. Update rosters as needed; and update student-athlete files and assign and monitor student-athlete forms within the different compliance software systems. (5%)

Function - Other Duties: Perform other duties as requested or required, whether or not specifically mentioned in this job description and exhibit a willingness to undertake additional tasks. (5%)

REQUIRED EDUCATION AND EXPERIENCE:

• Bachelor’s Degree

• One (1) year of directly related NCAA compliance experience.

REQUIRED KNOWLEDGE, SKILLS, ABILITIES/COMPETENCIES TYPICALLY NEEDED TO PERFORM THIS JOB SUCCESSFULLY: 

• Excellent written and oral communication skills with attention to detail.

• Ability to collaborate effectively with various departments and constituents. Strong interpersonal skills to interact effectively with coaches, staff, and student-athletes.

• Knowledge of NCAA regulations and governance structure. Ability to understand, comply with, and enforce NCAA, conference, and University rules and regulations.

• Extremely organized, self-starter, intrinsically motivated.

• Working knowledge of Microsoft Office Suite, Box cloud storage, and Adobe Acrobat. Ability to learn new software applications.

• Working knowledge of NCAA software and monitoring tools.

PREFERRED QUALIFICATIONS:

• Master’s degree or Juris Doctor

• Two (2) years of directly related NCAA compliance experience

• Experience at the Division I intercollegiate level

NCAA Related:

Ensures that all Department of Athletics and University related activities operate in full compliance with university, conference, and NCAA rules and regulations. Attends and participates in scheduled compliance seminars and complies with all the Athletic Department’s efforts to monitor compliance with NCAA regulations. Seeks interpretations from the compliance staff before acting when necessary. Reports potential rules violations immediately.  Completes required compliance paperwork in a timely and efficient manner. Monitors all of their areas and/or programs activities closely to maintain compliance with applicable rules and regulations.

In order to be considered for this position, applicants are required to apply via the Tulane University employment website (Tulane Job Board).  The position is OPEN UNTIL FILLED.

Tulane University is an equal opportunity educator and employer committed to providing an education and employment environment free of unlawful discrimination, harassment, and retaliation. Legally protected demographic classifications (such as a person’s race, color, religion, age, sex, national origin, shared ancestry, disability, genetics, veteran status, or any other characteristic protected by federal, state, or local laws) are not relied upon as an eligibility, selection or participation criteria for Tulane’s employment or educational programs or activities.

Tulane University is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing an application or during any phase of the interview process, please contact the Office of Human Resources by phone at 504-865-4748 or by email at hr@tulane.edu.