Assistant Director/Coordinator of Business Operations & Travel

Summary Of Job Duties

The Assistant Director/Coordinator of Business Operations & Travel role supports the financial and operational functions of the Athletic Business Office. The primary responsibilities for this position will be immersed in the business office, including overseeing the department-wide Travel card, daily management of our prepaid debit cards, and being the primary contact for assigned sports/units.

This position is governed by Generally Accepted Accounting Principles, state and federal laws and agency/institution policy.

Regular, reliable, and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others.

Qualifications

Minimum Qualifications:

Assistant Director:       

• Master’s degree in Business, Finance, Accounting, Sports Management

• OR related professional certification such as CPA, CMA

• OR Bachelor’s degree in Business, Finance, Accounting, or Sports Management with more than one year of relevant experience in Accounting or Athletic Operations

• OR Bachelor’s degree with more than one year of relevant experience in Accounting or Athletic Operations

• AND Must be able to work nights and weekends as needed

Coordinator:

• Bachelor’s degree in Business, Finance, Accounting, or Sports Management

• OR a Bachelor’s degree with more than two years of relevant experience in Accounting or Athletic Operations

• AND Must be able to work nights and weekends as needed

Preferred Qualifications:

• At least one year of experience with travel support in Athletics

• At least one year of experience with prepaid debit cards

• At least one year of experience with business and fiscal related duties

• At least one year of experience with Microsoft Products (Outlook, Excel, MS Word, Teams, SharePoint)

• At least one year of experience with a cross functional environment

• At least one year of experience with Workday or similar enterprise resource planning systems

Knowledge, Skills & Abilities:

• Knowledge of business office functions of a professional setting, including procurement, travel, and other general business functions

• Knowledge of applicable laws and regulations of assigned section

• Knowledge of computers and software applications

• Knowledge of communication and customer service techniques

• Ability to promote a customer friendly environment

• Ability to record fiscal data and manipulate data to generate reports and documents

• Ability to conduct research and perform basic quantitative quality assurance reviews

• Ability to learn in a fast-paced environment and support the advancement of the organization

• Ability to solve problems and present alternative solutions