Director of Football Internal Operations

Duties and Responsibilities of the Position:

1.       Oversee and coordinate daily football operations ensuring all operational aspects are aligned with the team’s goals and objectives;

2.       Provide full managerial oversight of the Football Administrative Assistant and the part-time Operations student intern, which includes University course credit opportunities and Federal Work Study. This includes the management of the recruitment process, selection and hiring, workforce planning and scheduling, performance management, and training;

3.       Assist Director of Football Operations with all logistical aspects of team travel; schedule, transportation, lodging, football, stadium mechanics, communication to staff, and preparation of travel documents, detailed scheduling to travel and non-travel players. This includes, developing itineraries arranging transportation, and support staff for events, practices, meetings and other events;

4.       Oversee and coordinate all aspects of the advance travel team operations and logistics for away games;

5.       Oversee and manage the Teamwork’s database for the Kansas Football program: responsible for inputting daily schedules (meetings, workouts, practices, etc.), tracking CARA and RARA hours and monitoring and updating all user accounts. This includes maintaining student-athlete files for the Head Football Coach;

6.       Oversee and manage the reconciliation of all operational expenses (including team travel) to maintain financial responsibility and stay within the football operational budget. Assist in the development and management of the football program’s budget. Monitor expenditures and ensure financial resources are used efficiently;

7.       Provide logistical support to the Head Football Coach. Maintain the calendar and schedule of the Head Football Coach, including scheduling meetings, appointments, and logistics. Coordinate Head Coach travel, including the collection of information pertaining to the trip, creation of the master itinerary, and all logistics inside of the trip;

8.       Collaborate and coordinate with the Business Office to order and manage inventory of per diem and commerce cards.  This includes, ordering cards for new staff and athletes, order and distribute replacements (temporary and permanent) for existing staff and athletes. Input per diem in spreadsheet, prior to per diem issuance;

9.       Serve as a liaison with the family members of the coaching staff. This includes the management of the master spreadsheet with staff family information (Contact info, title, spouse, children, birthdays, address). Send family of staff weekly information relating to Home/Away game information and mechanics, RSVP to JSP Tailgate;

10.   Lead the coordination and execution of special events; including but not limited to: Ladies Night, Staff Outing(s), Bowl Prep meetings, Spouses Events, program speakers and consultants. Ensure the successful execution of events by managing logistics and coordinating with relevant departments and vendors;

11.   Oversee and manage all aspects of summer prospect camps, including hiring and managing camp staff, ensuring camps meet compliance rules and regulations, completing all post-camp reports, and act as liaison for participants and parents from time registration is launched through arrival at camp;

12.   Assist in the planning and execution of fall training camp. This includes coordinating camp logistics such as athlete transportation to and from practice, report day logistics, team event planning and coordination;

13.   Oversee and manage the scheduling and hosting of football officials at practices; communicating with the officials regarding arrival time, schedule, parking, and locker facilities;

14.   Serve as the football liaison to the use of the KU Private Jet. Manage all communication and logistics regarding to booking, passengers, schedule, routes.

15.   Assist football recruiting staff, as permitted by NCAA rules and policies governing non-coaching staff members;

16.   Additional duties may be assigned by Athletic Director, Head Football Coach, or their designee.