Director of Track & Field/Cross Country Operations

The Director of Track & Field/Cross Country Operations (Athletic Operations Coordinator) works directly with the Head Track and Cross Country Coach.  They are responsible for team travel, practice scheduling, facility management, budget tracking, meet management, recruiting, and other assigned duties. This position will also act as a liaison within other units of the Department of Intercollegiate Athletics at Utah State, as well as with the Cache Valley and Utah State University communities.  The primary responsibilities below are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties.

Responsibilities

Administration:

• Budget

  • Budget forecasting.

  • Track expenditures for budget.

  • Responsible for team expense travel reports.

  • Liaison with the Utah State University Athletics Business Office.

• Liaison to USU Department of Transportation and Parking Services, Equipment, Video, Alumni and Public Relations, Visiting Team and Student-Athlete Affairs

• Office Management

  • Liaison for newly hired and departing coaches.

  • Maintain monthly updates of current roster contact information.

  • Maintain files for current and past players.

  • Special projects and requests.

  • Coordinate staff meetings.

Team Travel:

• Accountable for team travel budget ensuring team travel is within approved budget.

  • Responsible to schedule all travel to ensure team arrives for competitions.

  • Schedule all hotels, flights and buses as necessary.

  • Order all meals to ensure proper feeding of student-athletes while following University and department policies.

  • Distribute communication on travel.

  • Approve all player and coach pass list needs in conjunction with NCAA policies.

Facilities:

• Scheduling meeting spaces/facilities for team meetings, practice and other needs that may arise

• Liaison with Events staff for home competitions 

• Organizing and track team locker room lockers

Coaching:

• Assist Head Coach is all aspects of team practices and workouts

• Write and direct workouts as assigned

• Build and maintain positive relationships with student-athletes

• Meet weekly with designated student-athletes

Recruiting:

• Accountable for recruiting travel while adhering to budget

• Finding and contacting recruits

• Coordination of official visit planning

• Accountable for recruiting budget and adhering to budget

• Responsible for recruiting database and documenting recruits

• Accountable for filing all NCAA and University paperwork for official and unofficial recruiting visits.

Qualifications

Minimum Qualifications:

• Bachelor's Degree; OR relevant education and experience may be substituted as appropriate.

• Experience as a staff member in the areas of operations or coaching.

• Experience with NCAA Division I Intercollegiate programs.

• Demonstrated commitment to Utah State University Intercollegiate Athletics Core Values: Integrity, Excellence, Teamwork, Diversity, Creativity, Accountability and Loyalty.

Knowledge, Skills and Abilities:

• Exceptional listener and communicator who effectively conveys information verbally and in writing.

• Professional demeanor.

• Strong organizational skills.

• Attention to detail.

• Technical proficiency.

• Ability to effectively prioritize and juggle multiple projects.

• Ability to adapt to changing conditions or work assignments.

• Excellent interpersonal abilities.

• Cultural sensitivity and an ability to build rapport with a diverse workforce in multicultural settings.

• Team player who excels at building trusting relationships with customers and co-workers.

• Productive worker with solid work ethic who exerts effort in successfully completing tasks.

• Dependable, responsible contributor committed to excellence and success.

• Self-starter who takes initiative with minimal supervision.

• Willingness to learn new skills or techniques.